The ultimate childcare daily operations platform
Classrooms, attendance, staff scheduling, billing and parent communication — every part of your day, working together in one bright, friendly app.
- Flexible solution
- Time-saving
- Actionable insights
- Enhanced parent engagement
- Real-time alerts
- Empowered decisions
- Secure & compliant
A feature for every corner of your center
From the front door to the billing desk, WowCare keeps everything running smoothly.
Classroom Management
Create and manage classrooms with flexible setups for every age group and capacity.
- Drag-and-drop students and staff into rooms
- Quick access to student & staff information
- Record attendance and activities in 2–3 clicks
- Classroom notes for preferences and communication
Students & Staff Records
Centralised, secure profiles for everyone in your center.
- Immunization, physical checkup & health record tracking
- Emergency contact management
- Schedules and important dates at a glance
- Secure document storage
Attendance Tracking
Flexible sign-in / sign-out that fits how your center actually works.
- Geo-location check-ins, QR code & kiosk mode
- Real-time tracking with color coding
- Alerts for late sign-ins, transfers and absences
- Exportable reports for billing and payroll
Ratio Monitoring
Stay compliant without the mental math.
- Automatic ratio calculations from present staff & students
- Instant alerts for under- or over-staffing
- Real-time adjustments for transfers and absences
- Historical data ready for audits
Activity Summary
Capture the magic of the day and share it with families.
- Timeline of activities with photos, details & milestones
- Automated daily summaries for parents & staff
- Bulk activity recording
- Cloud storage for activity logs
Communication
Keep parents and staff in the loop, securely.
- Secure in-app messaging with parents
- Personal and classroom group messaging
- School-wide announcements and emergency alerts
- Newsletter creation and multi-channel notifications
Staff Scheduling
Plan shifts around your students and your ratios.
- Match staff hours to expected student numbers
- Drag-and-drop shift planning
- Recurring shifts with copy / edit / delete
- Availability tracking and conflict management
Enrollments & Future Availability
Make confident, data-driven enrollment decisions.
- Classroom movement rules with automation
- Ad-hoc movement options for exceptions
- Track future availability based on student movements
- Plan ahead with real numbers
Billing & Invoicing
Get paid on time, with far less paperwork.
- One-time & recurring plans with auto-adjustments
- Integrated payment gateways with autopay
- Custom discounts, state subsidies & financial aid tracking
- Auto-generated invoices, statements & overdue reminders
Reports
Every report you need for audits, compliance and planning.
- Attendance, profile, immunization, billing & compliance reports
- Customizable report generation with field selection
- Exportable in PDF & CSV
- Built for inspections and planning
Events & Tasks
Keep the whole team moving in the same direction.
- Create and plan events and tasks
- Delegate tasks with real-time progress updates
- Calendar integration
- Automated reminders for what's coming up
Why teams love WowCare
“WowCare has completely transformed how we manage our daycare. From attendance tracking to parent communication, everything is seamless and easy to use.”
“WowCare has streamlined our billing, enrollments, and staff scheduling, saving us hours of admin work.”
“With WowCare, managing classrooms and tracking student progress is a breeze.”
“We've tried multiple childcare management systems, but WowCare stands out in every way. It's user-friendly, packed with features, and the customer support is outstanding.”
“As a busy parent, staying updated on my child's daily activities has never been easier. It gives me peace of mind knowing my child is in great hands.”
“We've used other software before, but WowCare is by far the most user-friendly. Training new staff takes minutes, and they quickly get the hang of it.”
Bring the Wow to your daily operations
Start your free 30-day trial today — and grab a free 30-minute onboarding call to get set up in no time.